Golf Contest Review & Prize Management System
A custom system to review contest videos, verify players, approve entries, and manage prize draws without relying on messy folders and manual spreadsheets.
Contest management was slow and error-prone
Manual video reviews
Sorting through video submissions and folders was tedious and lacked a unified process.
Spreadsheets for tracking
Player entries and approvals were tracked manually, increasing the risk of data loss.
Messy prize draws
Selecting winners transparently and managing prize distribution required custom manual work every time.
No clear audit trail
When disputes occurred, it was hard to trace who approved an entry and when.
What changed
Before
- Downloading and sorting videos manually
- Tracking player approvals in messy spreadsheets
- Manual prize draw coordination
- Scattered communication and unverified entries
After
- A unified video review dashboard
- Automated player verification and entry tracking
- Built-in prize draw and management system
- Clear audit trails for all approvals
Inside the system
Contest overview dashboard
A central hub to monitor total entries, pending reviews, and active contests.
Why it matters
Gives organizers an immediate view of contest health and moderator workload.
User management and history
A dedicated page to track all participating users and their total contest submission counts.
Why it matters
Helps organizers quickly identify top participants and monitor engagement levels across the platform.
Submission approval queue
A robust table featuring filters, user info, course details, video previews, and one-click approve/reject actions.
Why it matters
Allows moderators to process a high volume of entries rapidly from a single screen without losing context.
Course configuration
An admin interface to effortlessly add new golf courses and configure specific holes for upcoming contests.
Why it matters
Makes the system highly adaptable for any future tournament without needing developer intervention.
Prize draw system
Automated, fair winner selection from the pool of approved entries.
Why it matters
Removes manual bias and saves time during the most critical part of the contest.
Submission detail review
A focused review page featuring a built-in video player alongside all submission metadata and user info.
Why it matters
Moderators can thoroughly evaluate a questionable entry without having to download large media files.
The workflows I built
Submission processing
Automatically ingests user video submissions and queues them for moderator review.
Moderator review cycle
A fast, keyboard-friendly interface for reviewing videos and marking them as approved or rejected.
Automated prize draws
Securely selects winners based on contest rules and approved entry pools.
Compliance tracking
Logs every action taken by moderators and players to ensure contest fairness.
Every workflow was designed to save moderators time and ensure the contest was completely bulletproof against fraud.
Business impact
Hours saved per contest
Moderators reviewed submissions in half the time by not having to switch between tools.
Higher contest integrity
Centralized verification meant fewer disputes and zero lost entries.
Scalable operations
The system could handle thousands of entries without breaking a sweat or needing more staff.
* The focus was strictly on operational efficiency—replacing scattered, manual tasks with a single, reliable source of truth.
What made this technically complex
- Handling large volume video uploads and transcoding reliably
- Building a fast, responsive review interface for moderators
- Ensuring fairness in the prize draw algorithm
- Maintaining strict state consistency across concurrent reviews
Tech Environment
My role in the project
I built the entire review and management platform from the ground up, focusing heavily on a frictionless moderator experience.
Core Responsibilities
This kind of system is not only for golf contests
Any business that requires manual review of user-generated content or complex multi-step approvals can benefit from this architecture.